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BOARD MINUTES

THE 836TH REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD MONDAY JULY 11, 2022.


A Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Lynette Stokes at the District’s Headquarter, 15500 Dixie Highway, Harvey, Illinois on July 11, 2022 at 4:10 P.M. upon due notice to all members of the time, date, and place of the meeting

ROLL CALL

Trustee Dr. Lynette Stokes....... Present
Trustee Lamar X Miller...............Present
Trustee Dr. Ray Warner.............Present
Trustee Cassandra W Elston.....Absent
Trustee Charles Givines............Present

Also Present were:

Janet Rogers...........................Operations Superintendent
Nikki Cody..............................Business Manager
Meganne Trela........................Attorney for the Board
Aerielle Charles......................Administrative Assistant
Christopher Brown..................General Foreman
Luke Chmielewski..................Chief Mechanic

 

The meeting was opened by the President, whereupon a presentation was given by Jeff Cohn, Brave Dialogue. Jeff Cohn gave a presentation to the Board of Trustees regarding recommendations on changes to Job Titles for certain employees and Organizational Chart for alignment to other Mosquito Abatement districts.

 

Jeff Cohn, Brave Dialogue, exited the board room at 4:26 p.m. following the presentation.

 

The minutes of the 835th meeting of the Board of Trustees were reviewed. The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Regular Board Meeting June 14, 2022.

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Executive Session May 9, 2022

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The following motion was made by President Stokes, seconded by Trustee Givines, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Executive Session June 14, 2022.

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The monthly report for the Business Manager was presented by SCCMAD employee, Nikki Cody, Business Manager, (please see attached reports). The following motion was made by President Stokes, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the July report of the Business Manager.

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The following motion was made by President Stokes, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the bills list totaling $288,703.79.

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to invest 170,000 into existing investments that will yield 2-2.5% interest.

Upon roll call vote:

Yeas: Trustees, Miller, Warner, Stokes and Givines
Nays: None
Absent: Trustee Elston

 

The monthly report for the Operations Superintendent was presented by SCCMAD employee, Janet Rogers, Operations Superintendent, (please see attached reports). The following motion was made by President Stokes, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves the July report of the Operations Superintendent.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Givines and Miller
Nays: None

 

President Stokes made a request to exit out of the 836th Regular Meeting of the Board of Trustees and enter into Executive Session at 4:47 p.m. The following motion was made by President Stokes, seconded by Trustee Givines, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 836th Regular Meeting of the Board of Trustees and enter into Executive Session.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Givines and Miller
Nays: None

 

Janet Rogers, Nikki Cody, Aerielle Charles, Chris Brown, and Luke Chmielewski exited the Board Room.

 

At this time, President Stokes made a request to the Board to enter in the Regular Board Meeting at 5:49 p.m.

Janet Rogers, Nikki Cody, Aerielle Charles, Chris Brown, and Luke Chmielewski re-entered the Board Room.

The following motion was made by Trustee Givines, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the compensation of compensatory time for employees and having a policy put in place for further payouts that will allow at least 30 days before it takes an effective date.

Upon roll call vote:

Yeas: Trustees Stokes, Givines and Miller
Nays: Trustee Warner

 

The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the adoption of the reinstatement of a revised travel reimbursement policy by the Board of Trustees for the South Cook County Mosquito Abatement District.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Givines and Miller
Nays: None

 

Following the motion, President Stokes stated that the revised Trustee Travel Reimbursement Policy addresses the OIIG report and further ensures that the District aligns with what is right and in order with ethics. President Stokes also stated that this revised policy aligns us with other Mosquito Abatement Districts.

 

The following motion was made by President Stokes, seconded by Trustee Givines, to wit:

BE IT RESOLVED, the Board hereby approves the recommendations to change the position titles from Operations Superintendent to Director and from Business Manager to Assistant Director and approves the organization chart once modified with changes to align both administrative assistants on the same level.

Upon roll call vote:

Yeas: Trustees Stokes, Warner, Givines and Miller
Nays: None

 

There being no further business, the meeting was adjourned.

 

The next Board meeting will be held on August 8, 2022 at 4:00 P.M. at the District’s Headquarter.

 

Signed:

 

Lynette Stokes, President

Cassandra Elston, Secretary