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Minutes July 22, 2019

BOARD MINUTES

MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF TRUSTEES OF
THE SOUTH COOK COUNTY MOSQUITO ABATEMENT DISTRICT
HELD MONDAY JULY 22, 2019


A Special Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Charles Givines, at the District's Headquarters, 15500 Dixie Highway, Harvey, Illinois on July 22, 2019 at 4:39 P.M. upon due notice to all members of the time, date and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Present
Trustee Lamarr X Miller..............Present

Also Present were:

Janet Rogers.............Operations Superintendent
Nikki Cody.................Business Manager
Joseph Miller.............Attorney for the Board

The members absent were:

Chris Brown.................Division Central Foreman
Luke Chmielewski.......Chief Mechanic
Darius Slatton.............Seasonal Bio-Aid

 

Mr. James Turnbo was unable to attend the Board meeting; so instead, emailed a written statement to update the Board on the District's investment portfolio. Atty. Miller's recommended that the "written letter" be tabled until Mr. Turnbo can present to the Board.

 

A motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to table the reading of the letter until Mr. Turnbo can give a presentation to the Board members.

Upon roll call vote:

Yeas: Trustees Warner, Stokes, Miller and Givines
Nays: None

 

At this time, Nikki Cody, Business Manager and Janet Rogers, Operations Superintendent gave presentations to the Board. Ms. Cody discussed: the free driving abstracts for full-time District employees, the regular contributions made to the pension plan, the new computer server and software.

Janet Rogers and Darius Slatton demonstrated the new SCCMAD website. The Board agenda, minutes and job applications will be available on the website. Mrs. Rogers distributed the following binders to the Atty and Board members: updated job descriptions and the SCCMAD personnel manual.

Atty Miller recommended that the Board not adopt the personnel manual or the job descriptions if they had not been reviewed. Trustee Warner and Trustee Stokes requested copies of the former job descriptions as well. Atty Miller also presented (2) options to the Board: a policy manual and a personnel manual.

Mrs. Rogers and Mr. Chmielewski discussed the State Fire Marshall's upcoming appointment and the above ground tank issues.

 

A motion was made by Trustee Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to enter executive session to discuss the hiring, discipline performance and compensation of certain personnel matters pending, probable, or imminent litigation.

Upon roll call vote:

Yeas: Trustee Stokes, Warner, Miller and Givines
Nays: None

 

Nikki Cody, Janet Rogers, Luke Chmielewski and Chris Brown exited the Boardroom

 

A motion was made by Trustee Givines, seconded by Trustee Warner, to wit:

BE IT RESOLVED, the Board hereby approves to exit out of executive session into the special meeting.

Upon roll call vote:

Yeas: Trustee Warner, Miller, Stokes and Givines
Nays: None

 

Nikki Cody, Janet Rogers, Luke Chmielewski and Chris Brown enter the Boardroom.

 

There being no further business, a unanimous vote was made to adjourn the meeting at 6:38PM.

 

Signed:

 

Charles Givines, President

Lamarr X Miller, Secretary