BOARD MINUTES

THE 827TH REGULAR MEETING OF THE
BOARD OF TRUSTEES OF THE SOUTH COOK COUNTY
MOSQUITO ABATEMENT DISTRICT
HELD MONDAY OCTOBER 12, 2021.


A Regular Meeting of the Board of Trustees of the South Cook County Mosquito Abatement District was called to order by President Charles Givines, at the District’s Headquarter, 15500 Dixie Highway, Harvey, Illinois on October 12, 2021 at 4:06 P.M. upon due notice to all members of the time, date, and place of the meeting.

ROLL CALL

Trustee Charles Givines............Present
Trustee Dr. Lynette Stokes....... Present
Trustee Dr. Ray Warner.............Absent
Trustee Lamar X Miller...............Present
Trustee Cassandra W Elston.....Present

Also Present were:

Janet Rogers..........................Operations Superintendent
Nikki Cody..............................Business Manager
Meganne Trela........................Attorney for the Board
Aerielle Charles.......................Administrative Assistant
Julian Kidd..............................Krimson Technology Group
Robert Shaefer........................Vista National Insurance

 

 

The meeting was opened by the President whereupon a presentation was given by Robert Shaefer from Vista National Insurance. Robert Shaefer gave a presentation to the Board of Trustees about the December 1st, 2021 Insurance Renewal Recommendations for Medical, Dental, Life/AD&D, Voluntary Life/AD&D, Short Term Disability (STD), Long-Term Disability (LTD), and Vision.

The following motion was made by President Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to renew Health Care Coverage for District Employees for the period of 12/1/2021 – 11/30/2022

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Givines
Nays: None

 

Robert Shaefer, Vista National Insurance, exited the board room at 4:20 p.m. following his presentation.

 

Trustee Cassandra W. Elston entered the board room at 4:22 p.m.

The newly appointed Trustee Cassandra W. Elston was sworn in as a member by the SCCMAD Board President Charles Givines.

 

At this point in the meeting, nominations for the Elections of Officers of the Board of Trustees for 2021-2022 were taken.

The following motion was made by President Givines, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to amend the agenda to elect the office of secretary of the Board of Trustees.

Upon roll call vote:

Yeas: Trustees Elston, Stokes, Miller and Givines
Nays: None

 

The following motion was made by Trustee Miller, seconded by Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves that Trustee Stokes serves as President of the Board of Trustees for the year 2021.

Upon roll call vote:

Yeas: Trustees Elston, Stokes, and Miller
Nays: None
Abstain: Trustee Givines

 

The following motion was made by Trustee Givines, seconded by Trustee Stokes, to wit:

BE IT RESOLVED, the Board hereby approves to table the election of the officers of the Board of Trustees for the offices of Vice-President, Treasurer, and Secretary for the year 2021-2022.

Upon roll call vote:

Yeas: Trustees Elston, Stokes and Givines
Nays:Trustee Miller

 

Trustee Charles Givines exited the board room at 4:40 p.m.

 

Julian Kidd, Krimson Technology Group, entered the board room at 4:41 p.m. Julian Kidd presented to the Board with his recommendations for a phone upgrade from Comcast Business Voice Edge to Broadvoice for the South Cook County Mosquito Abatement District.

Julian Kidd, Krimson Technology Group, exited the board room at 4:48 p.m. following his presentation.

 

The following motion was made by President Stokes, seconded by Trustee Elston, to wit

BE IT RESOLVED, the Board hereby approves the Broadvoice Quote as presented by Krimson Technology Group

Upon roll call vote:

Yeas: Trustees Elston, Stokes, Miller and Givines
Nays: None

 

The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the minutes of the Regular Board Meeting September 13, 2021

Upon roll call vote:

Yeas: Trustees Stokes and Miller
Nays: None
Abstain: Trustee Elston

 

The previous motion could not carry due to the Board of Trustees not having a quorum during the vote. Trustee Elston was not present for the previous meeting in order to approve the minutes of the Regular Board Meeting September 13, 2021.

The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves to table the minutes of the Regular Board Meeting September 13, 2021 and the minutes of the Executive Session September 13, 2021 until the next scheduled board meeting.

Upon roll call vote:

Yeas: Trustees Stokes, Elston and Miller
Nays: None

 

The monthly report for the Business Manager was presented by SCCMAD employee, Nikki Cody, Business Manager, (please see attached reports). The following motion was made by President Stokes, seconded by Trustee Miller, to wit:

BE IT RESOLVED, the Board hereby approves the October report of the Business Manager.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

The following motion was made by President Stokes, seconded by Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves the Bills list as presented totaling $245,011.61.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

The monthly report for the Operations Superintendent was presented by SCCMAD employee, Janet Rogers, Operations Superintendent, (please see attached reports). The following motion was made by President Stokes, seconded by Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves the October report of the Operations Superintendent.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

The following motion was made by President Stokes, seconded by Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves District’s Truth in Taxation determination and providing direction to the Business Manager and Accountant for the Board to prepare the Tax Levy Ordinance for fiscal year 2021-2022.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

At this point of the meeting, President Stokes made a request to the Board to exit out of the 827th Regular Board Meeting and enter into Executive Session at 5:06 p.m. The following motion was made by President Stokes, seconded by Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves to exit the 827th Regular Meeting of the Board of Trustees and enter into Executive Session.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

Nikki Cody and Aerielle Charles exited the Board Room.

President Stokes made a request to the Board to enter into the Regular Board Meeting at 5:32 p.m.

Nikki Cody and Aerielle Charles re-entered the Board Room.

 

The following motion was made by President Stokes, seconded Trustee Elston, to wit:

BE IT RESOLVED, the Board hereby approves seasonal leave for employees for 2021-2022 calendar year.

Upon roll call vote:

Yeas: Trustees Stokes, Miller and Elston
Nays: None

 

There being no further business, the meeting was adjourned.

 

The next Board meeting will be held on November 8, 2021 at 4:00 P.M. at the District’s Headquarters.

 

Signed:

 

Lynette Stokes, President

Lamar X Miller, Secretary